Equipment Donations Process

Source: http://goo.gl/DB9c9

"We just received an offer from a business! They want to donate their Pentium IV computers to the District! We'll now be able to run the new TEA software that has multimedia lessons....right?"

It's a question that arises all too often. Will donated equipment help school districts achieve their instructional goals, or present a burden of old equipment that must be tagged and disposed of?

To help campuses and district departments--as well as the general public--get a better understanding of what equipment donations will further the goals of the school district, the EC Technology Operations Office has crafted donations guidelines available online at http://bit.ly/ecdonations. These guidelines have been reviewed by appropriate District staff, and are made available to campus administrators (and staff), as well as Department staff.

The goal is simply to align the acquisition of equipment to instructional goals.

Introduction

The District accepts donations of new and used hardware; please be aware that donations exceeding $5000 must be School Board Approved.  The District reserves the right to accept or reject donations of new or used hardware, regardless of whether they are in line with Acceptable Equipment Donations Guidelines. 

Some general guidelines:

• All donations over $5000 must be Board approved.
• All accepted donated equipment will go to the school intended by the donor. In the event that the equipment is donated to the District with no clear indication of a donation site, the Technology Department will decide placement.
• All equipment must be in good working condition, operational without the need of repair, upon receipt.

Instructions for....

Donors

Campuses

All donors need to be aware of the following information: Please review the minimum standards of microprocessor, RAM, networking hardware, operating system, software, and system maintenance will be upheld; these can be found online at Acceptable Equipment Donations guidelines Please complete the following form to notify the District.

If you are approached by a company willing to donate equipment, refer to the Donations' Guidelines on donated items. You will need to complete the form below that will notify the ECISD Technology Department  who reserves the right to accept or reject donations of new and/or used hardware. Upon contact with a donor, please complete this form online.  Please avoid accepting equipment that is out of line with the Acceptable Equipment Donations guidelines.  Any additional costs (e.g. software licenses) become the responsibility of the school receiving the donated equipment.

You can find Acceptable Equipment Donations Guidelines available here. Please avoid accepting donations of equipment before the EC Technology Operations team has had a chance to review the equipment.